Your workshop coding scheme should aid in generating reports and registering students. For those reasons, ACEware suggests generating workshop codes using the following format:
Workshop Code Example: AA01$$25
| Day | Time Period | Session in Time Period |
| A | A | 01 |
- Day (A=Mon, B=Tue, C=Wed, etc.)
- Time Period (A=8am-9am, B=9am-10am, C=10am-11am, etc.)
- Sessions in Time Period (01=session 1 in time period A, 02=session 2 in time period A, etc.)
Sample Workshop Schedule
| Day | 8:30-10:15 | 10:30-12:15 | 1:30-3:15 | 3:30-5:15 |
|---|---|---|---|---|
| Monday | AA01 (session 1) | AB01 (session 1) | AC01 (session 1) | AD01 (session 1) |
| AA02 (session 2) | AB02 (session 2) | AC02 (session 2) | AD02 (session 2) | |
| Tuesday | BA01 (session 1) | BB01 (session 1) | BC01 (session 1) | BD01 (session 1) |
| BA01 (session 2) | BB02 (session 2) | BC02 (session 2) | BD02 (session 2) | |
| Wednesday | CA01 (session 1) | CB01 (session 1) | CC01 (session 1) | CD01 (session 1) |
| CA02 (session 2) | CB02 (session 2) | CC02 (session 2) | CD02 (session 2) |
What does this coding scheme do for you? Your workshops will be sorted first by day, then by time period, then by session. Registration staff can easily tell which sessions are offered in each given time period, and guarantee individuals enroll in only one workshop per session. It also alerts staff to any additional fees--this allows them to notify individuals of those additional fees before enrolling them.
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